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BICYCLIST | SoCal & Beyond

BICYCLIST | SoCal & Beyond
Risk Management for Club or Group Rides
The group of riders with Machines for Freedom poses on the side of the highway in Calabasas.
Legal Cycling

Risk Management for Club or Group Rides 

Regardless of our status in the bicycling community, each of us should be mindful of risk management. As a long-time member and supporter of our community, I would not take any action against a club, ride leader, race director or sponsor. However, we all know that there are plenty of attorneys who will. The intent of this article is to protect the very viability of our organizing groups.

We can all agree that our sport carries many risks. We also understand that when an unfortunate accident occurs, there will be fingers pointed at each involved party. Given this environment, it should be our common goal to avoid nasty litigation and dark courthouse corridors even before an accident.

Many bicyclists are averse to discussion regarding the legal considerations of our sport and typically a lawyer is only involved when there is an accident. Sometimes we choose to assume that the worst will never happen to a member of our careful and conscientious community. However, having practiced law for over 32 years and tried over 60 civil and criminal cases, let me share some insight that may make you think twice.

Managing the risks involved in organizing a ride or event can include carefully selecting your ride leaders and splitting groups by ability.

The Risks of the Ride

In a recent incident, an admittedly inexperienced bicyclist followed a group ride on a freeway shoulder. At a steep off-ramp, she failed to make the hard left turn and she crashed, resulting in serious skull and brain injuries. Clubs, group leaders, and sponsors – beware! Even though the bicycle club may argue that there had been no prior accidents on the route, the law clearly states, “Evidence of the absence of previous accidents is inadmissible to show that no dangerous condition existed.” For more see; Murphy v. County of Lake (1951) 106 Cal.App.2d 61, 65; see also, Hawke v. Burns (1956) 140 Cal. App. 2d 158, 169 [“for certain limited purposes the plaintiff may prove previous accidents but a defendant, at least in the first instance, may not prove absence of previous accidents.”]

Some clubs and sponsors would argue that risks are inherent in the sport, and each bicyclist assumes those risks by way of participation. Though this legal defense is often applied in court, its effectiveness depends on underlying facts, which will be deliberated through the unpredictable jury process.

When you argue that a bicyclist “assumed the risk” of the accident, you may resort to arguments based on principal and statistics. The stakes for an organizer or sponsor can be shockingly high. Because of our limited protection when riding, the injuries are often severe, and most serious bicycle injury cases return six-figure verdicts.

A List for Managing the Risks

The risks involved in organizing and sponsoring a bicycling event – so arbitrarily considered in the heat of a jury deliberation room – may be managed in advance by some basic elements of legal planning. I’ve outlined a list of tips to manage the risks of running a bicycle organization or ride:

  1. Clubs should form a corporation or LLC to protect its officers and directors from personal liability. It should be properly funded and managed, so it’s corporate “veil” is not pierced exposing the individual organizers.
  2. Each club and sponsor should carry a general liability insurance policy of $5 million, with coverage extending to officers and directors. Each should be “named” insureds on the declaration of coverage and certificate of insurance (especially race sponsors).
  3. Carefully review organization membership application and waiver. A release may be enforceable, but its effectiveness depends on the scope of the release and facts of the instant matter. Poorly drafted releases are often challenged and defeated.
  4. The easiest method of risk management is the selection of routes for your events. It’s not worth the risk to take chances in an area with high-volume traffic flow, potentially exposing your riders to distracted, drunk or inattentive drivers. Also, encourage your participants to ride in marked bike lanes and paths (if a motorist hits you in a bike lane, the driver is automatically negligent as a matter of law).
  5. Pre-screen your participants before a ride. Ask specific questions and provide specific written warnings, such as:
    1. How experienced are you?
    2. What’s the condition of your equipment, i.e. brake pads and tires? (Insurance defense experts will meticulously inspect your bike after a crash, looking for a way out.) 
    3. When’s the last time your bicycle was inspected and overhauled? (Do you have a receipt?)
    4. The ride may not be suitable to your limitations. (Provide a written ride route.)
    5. Consider that speeds can reach miles per hour, with turns, hills, and traffic, in a peloton.
  6. Carefully select your ride leaders. Most are qualified to lead a group ride. However, avoid the leader who exhibits the following characteristics:
    1. A leader who “propagandizes,” as opposed to accurately “educates”
    2. A leader who fails to follow the “law”
    3. A leader who argues for “risky” routes
    4. A leader who claims to be an expert
    5. A leader who holds an organization out to be an authority on legal or safe riding practices in order to “justify” his “views”
  7. Insist on bright clothes and LED lights. Encourage the use of a video device, like a fly or contour recorder. Consider using electronic devices that warn of approaching traffic. Also, request riders wear a “rider ID” medical bracelet with medical and emergency contact information.
  8. As a further safety net, require your club members to carry strong uninsured/under insured motorist (UM/UIM) coverage, and a $2 million umbrella policy with UM/UIM provisions. The member is almost always in the best position to avoid an accident, and therefore should bear the risk of insuring against an unforeseen accident.
  9. Rules and common dangers should be posted on the club’s website and discussed at the annual club meeting. When establishing rules, err on the side of a conservative approach. Include language that warns of both known and unknown dangers.
  10. Restrict conversations regarding risk management among the organizers and its ride leaders to personal meetings. Lawyers subpoena e-mails. Instruct your members accordingly.
  11. When organizing an event, consider splitting groups according to ability.
  12. Encourage experienced riders to self-police the rides. Seasoned riders can urge the group to ride safely by: maintaining a single file in dangerous areas; preventing riders from blowing stop signs; keeping the ride from turning into a race.
  13. When in doubt about the safety of a particular route, obtain a written opinion of a traffic engineer or a professional race director.
  14. Consider inviting a traffic enforcement police officer to speak at the annual meeting regarding bicycle laws and safety.
  15. Obtain a contact number of local emergency personnel before a ride, and request a stand-by ambulance.
  16. Last, it is advisable to have an attorney experienced in bicycle litigation and jury trials speak to your club to answer membership questions.

You can visit the Richard L. Duquette Law Firm blog to read more about bicycling and the law, and you can also hear more on his podcast, Podcast.

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